Apply now »

Title:  Administrative Specialist

Description: 

Job: Administrative Specialist 

Work Location: Qatar 

Organization: Deans Office 

Work Days: Sunday-Thursday 

Sponsorship Eligibility: Yes

Classification: Full Time

Posting End Date: 06/20/2025

Position Summary

This position is responsible for creating and designing content and delivering data-driven analytics for the Dean's Office, supporting stakeholder communications and operational needs, and ensuring overall efficiency and effectiveness.

Job Responsibilities

  • Gathers analyses data, create visually appealing dashboards to support strategic and operational needs.
  • Produces comprehensive reports, presentations, and documents for internal and external stakeholders. 
  • Contributes to tracking and monitoring of various projects and initiatives using creative and innovative ideas or applications.
  • Participates in project management by providing insights on progress and making recommendations.
  • Collaborates with functional leadership to gather and validate information and data.
  • Produces a broad array digital and /or print communication materials to cater to the diverse requirements and broad audiences.
  • Works closely with the unit-level administration teams to ensure smooth administrative workflows and communication.
  • Participates in planning, coordinating, and executing major events, conferences, and workshops, ensuring readiness and logistical support.
  • Analyses processes, policies, SOPs etc., and suggest improvements to maintain high standards of excellence.
  • Support with planning and managing general aspects pertaining to operations in Dean’s office.
  • Coordinates the financial administration process and tracks payments and invoices to monitor cost.
  • Participates and oversees the overall documentation management process and record management.
  • Performs other duties as assigned.

Education & Experience

  • Bachelor’s degree in business administration, data analytics, communications, or related field.
  • 5 – 6 years of related experience.
  • Previous experience in research, scientific or healthcare setup is preferred.

Knowledge, Skills and Abilities

  • Previously demonstrated experience in using Power BI, Tableau or other data visualization tools.
  • Previously demonstrated experience in report writing and strong presentation skills.
  • Strong problem solving and analytical skills with an eye for detail.
  • Strong customer orientation and a process improvement mindset.
  • Advanced organization skills with an ability to prioritize tasks in a challenging environment.
  • Demonstrated integrity and ethical behavior and ability to maintain confidentiality of sensitive information.
  • Ability to work proactively and independently, as well as in a team.
  • Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, Outlook etc.

 

 

 

 

 

Weill Cornell Medicine-Qatar was established in 2001 as a partnership between Cornell University and Qatar Foundation (QF). The first medical school in Qatar and a pioneer of coeducation at the university level, WCM-Q offers an integrated Six-Year Medical Program that incorporates pre-medical and medical studies and leads to the Cornell University M.D. degree.  

Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments. Enrollment has grown rapidly from 25 first-year pre-medical students in the fall of 2002 to over 300 students from more than 30 countries today. 

WCM-Q is part of Weill Cornell Medicine in New York City, which was founded over 100 years ago, and shares the same mission:  

 

  • to provide the finest education possible for medical students 

  • to conduct research at the cutting edge of knowledge 

  • to improve healthcare both now and for future generations 

  • to provide the highest quality of care to the community

 

WCM-Q’s home city is Doha, a thriving cosmopolitan metropolis with a culturally diverse population, a rapidly growing economy, and modern infrastructure. WCM-Q is a member of Qatar Foundation, a not-for-profit organization with multiple centers focused on education, research and innovation, and community development. WCM-Q is located within Education City, the flagship development of QF, which occupies more than 12 square kilometers and is home to some of the world’s leading educational institutions, including Hamad Bin Khalifa University, and overseas campuses of elite universities, such as VCUarts Qatar, Texas A&M University at Qatar, Northwestern Qatar, Georgetown University in Qatar, Carnegie Mellon University in Qatar, and HEC Paris in Qatar.  

 

Weill Cornell Medicine-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer. 

Apply now »